Event Curation System

From the call for participation to the finished programme: submissions, curation, planning, production and website in one system.

The Event Curation System is a CRM and content management system for congresses and events with a submission process. Participants submit, the programme team reviews and decides, and production gets exactly the information it needs. To the outside world, the system is a full website.

  • Open-source based
  • CRM and CMS
  • Roles and permissions
  • Drag-and-drop planning
  • App interface

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Programme planning in the Event Curation System: the list of accepted sessions on the left, the calendar with rooms as columns and sessions as cards on the right
Programme planning by drag and drop: accepted sessions on the left, rooms and time grid on the right. Shown with sample data.

From submission to programme.

  1. 01

    Submit

    Participants submit talks, sessions and workshops through the call for participation.

  2. 02

    Review

    The programme team rates, comments and filters, together, in expert teams or anonymously.

  3. 03

    Decide

    Accept, decline, put on the waiting list. The matching e-mail goes out personalised.

  4. 04

    Plan

    Drag accepted sessions into the calendar, link partners.

  5. 05

    Produce

    Every crew sees what it needs. Website and app show the programme.

  6. 06

    Showtime

    Doors open, your show is running, we deliver the live data.

List of submissions with track, format, tags, speakers, star rating, comments and average rating

Submit, review, decide.

Every submission lands in a list with track, format, tags and speakers, which the programme team can filter by whatever matters. Reviews use stars and comments, visible to everyone or anonymous. Straight from the list, submissions are accepted, declined or put on the waiting list, one by one or as a bulk action.

  • Star ratings, comments and filters for every field
  • Permissions per role: who sees, rates, decides
  • Bulk actions for status and e-mails
  • CSV export for work outside the system
To: 142 recipientsSubject: Your session at the conference 2026

Hi {{ first_name }},

good news: your session “{{ title }}” has been accepted. We have scheduled it for {{ day }} at {{ time }} in {{ room }}.

See you soon!
The programme team

Template: acceptance142 × personal

Bulk e-mails that arrive as personal messages.

Acceptances, declines and follow-up questions go out to everyone at once and arrive as personal messages: salutation, session title, date and room are filled in for each recipient. Templates can be stored per status, and every send is logged.

  • Placeholders for every field of the submission
  • Templates for acceptance, decline, waiting list, reminder
  • Send to a filter or selection, not to everyone
Detail of the planning calendar: sessions as cards with number, title, time, speakers and format

Build the programme like on a whiteboard.

Accepted sessions sit as cards in a list, rooms and stages as columns in the calendar. Drag, drop, move, adjust the duration. Time grid and zoom are adjustable, overlaps stand out immediately. Partners are created and linked to programme items so that sponsoring and programme fit together.

  • Multiple days, rooms and stages
  • Time grid from 5 to 60 minutes
  • Link partners and sponsors to sessions
  • Unpublished sessions stay internal
Statistics view with key figures for scheduled sessions, programme duration, speakers and charts for gender, travel, format and track

Numbers that explain the programme.

How many sessions, how many hours of programme, how many speakers? How are formats, tracks, gender and travel distributed? The statistics show it live, with tables to expand. Useful for reports, funding applications and your own standard for a balanced programme.

  • Moderation cards
  • Lower-third export for video
  • Running orders
  • Badge print templates

Every crew sees what it needs.

Technology, direction, moderation, admission: production teams and crews get their own access and see exactly the information that is relevant to them. The same data produces the documents for the event day, with no copy-and-paste into other files.

Event Curation SystemSubmissions · Programme · Partners
  • Websitebuilt-in CMS
  • x10 Event Appprogramme and live data
  • External systemsinterface

A website on the outside, the control centre on the inside.

The system is also a full website with all the usual CMS features: pages, news, programme, speakers and partners are maintained and published straight from the data. Through the interface, the same data flows into the programme app or into other external systems.

Want to take a look inside?

We show you the system on a real example and talk about which steps might work differently for you and how we adapt the system to your processes.